23-29-S Administrative Analyst 1 (2024)

Full-time

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JOINING NJOHSP

If you are looking for an exciting and rewarding career in public service then come join our team of dedicated professionals. We strive to cultivate a workplace environment that rewards innovation and creativity, and which encourages employees to be forward-thinking, collaborative, and above all, united in our common mission to keep New Jersey safe and secure.

We offer a generous benefit package for our full-time employees which includes vacation, personal and sick leave as well as 13 annual paid holidays, medical, dental and prescription plans, retirement plans, life insurance, flexible spending account plans, commuter Tax$ave program and professional development courses.

OPPORTUNITY

This position is in the unclassified service and applicants must meet the minimum job requirements specified below.

POSTING # 23-28-S

TITLE Administrative Analyst 1

ISSUE DATE December 4, 2023

CLOSING DATE December 18, 2023

SALARY $54, 906.96 – $62, 447.19

LOCATION Hamilton, New Jersey or Newark, New Jersey

(Location Preference Required)

JOB DESCRIPTION

The Training and Exercise Bureau (TEB) serves as the central state agency responsible for developing, administering, and coordinating training and exercises for homeland security stakeholders in cooperation with all levels of government, law enforcement, emergency management, non-profit organizations, and private sector partners. The TEB mission is to strengthen capabilities across the state to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk.

As an Administrative Analyst 1 in the Training and Exercise Bureau, duties include but are not limited to:

• Provide support to NJ Learn users by processing new accounts and troubleshooting account issues.
• Coordinate with supervisors and training officials to manage new/existing users.
• Contact individual law enforcement (LE) agencies to verify rank and status of law enforcement users.
• Verify NJ Office of Emergency Medical Services (NJOEM) and NJ Division of Fire Safety certifications.
• Coordinate with state, county, and local agencies to provide direction, recommendations, and approvals for usage.
• Evaluate the Learning Management System’s suitability, objectives, and effectiveness to the user community, file vendor complaints as needed.
• Recommend and implement changes and revisions in training delivery content.
• Assist with budget, usage proposals, and/or contract considerations.
• Represent the office at meetings, conventions, symposiums, and/or other opportunities relevant to the mission of the Bureau.
• Assist with all training and exercise programs, initiatives, and activities.

REQUIREMENTS

Education: Graduation from an accredited college or university with a Bachelor’s degree.

Experience: One (1) year of experience involving the review, analysis, and evaluation of budget, organization, administrative practices, operational methods, management operations, or data processing applications, or any combination thereof, which shall have included responsibility for recommendation, planning, and/or implementation of improvements in a business or government agency.

Note: Applicants who do not possess the required education may substitute additional experience as indicated on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.

License: Appointees will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Resume Note: Eligibility determinations will be based upon information presented in resume only. Applicants who possess foreign degrees (degrees earned outside of the U.S.) are required to provide an evaluation indicating the U.S. equivalency.

NJ SAME Program Applicants: If you are applying under the NJ SAME Program, your supporting documents must be submitted along with your resume by the closing date of the posting.

Interested applicants should submit a Letter of Interest/Cover Letter, Resume, Unofficial Transcript, Writing Sample (no more than 3 pages) and State of NJ Application for Employment. All submissions must be received no later than 4 p.m. on the closing date. Failure to submit all required documentation may result in your disqualification from consideration.

SECURITY CLEARANCE REQUIREMENT: Applicants should be aware that all NJOHSP employees must be a U. S. Citizen due to the fact that they need to be eligible to obtain a Secret or Top-Secret Clearance from the federal government. U. S. citizenship is a requirement for obtaining such clearance. Additionally, a criminal and personal background investigation is conducted on all NJOHSP personnel.The inability to obtain or maintain the required clearance will be a basis for dismissal from employment.

REMOTE WORK OR ALTERNATE WORKWEEK PROGRAM: NJOHSP currently offers a hybrid work schedule of up to 2 days remote work provided you meet requirements of OHSP’s Pilot Telework Program. NJOSHP also offers a flexible workweek with one day off per week or per pay period. Approval is based on nature of work and operational needs.

NJ RESIDENCY REQUIREMENTS: In accordance with the New Jersey First Act P.L. 2011 c70, effective September 1, 2011, new public employees are required to obtain New Jersey residency within one (1) year of employment.

NJ ETHICS REQUIREMENTS: Applicants accepting employment with NJOHSP are required to adhere to the Conflicts of Interest Law N.J.S.A. 52:13D-12 et seq., the Uniform Ethics Code N.J.A.C. 19:61-1.1. et seq., and LPS Supplementary Ethics Code which may limit or preclude outside activities and/or outside employment. Employees in certain positions are required to annually file financial disclosure statements.

EQUAL OPPORTUNITY: NJOHSP is an Equal Opportunity Employer and is committed to inclusive hiring and dedicated to diversity in our staff. We strongly encourage people from all groups and communities to apply.

NJOHSP participates in the “State as a Model Employer of People with Disabilities” (SAME) program. For more information on the NJ SAME Program, please visit https://nj.gov/csc/same/overview/index.shtml

NJOHSP provides reasonable accommodations to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application hiring process, please notify the agency via careers@njohsp.gov and request the ADA Coordinator contact you. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.